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Top 10 Work-Life Balance Coaching Tools

Last updated on March 15, 2024

‘Work-life balance’ is not just a buzzword. It is a critical component for maintaining productivity, creativity, and overall well-being. This is where the right set of tools can make a difference.

In this article, we’ll explore the top 10 work-life balance coaching tools for 2024. These tools have been selected based on their ease of use, effectiveness and ability to integrate seamlessly into your everyday routine.

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1. The Wheel of Life

The Wheel of Life Exercise is a powerful coaching tool for helping individuals better understand how balanced or fulfilled their lives are in various areas. 

It’s typically represented as a circle divided into segments (like a pie), each representing a different aspect of life, such as career, health, family, personal growth, etc.

Clients rate their level of satisfaction in each area, providing a visual representation of balance or imbalance in their lives. It helps in identifying areas that need more attention or improvement.

You can find a more detailed explanation of how this tool works in this article

And if you’re interested in introducing it to your practice, The Coaching Tools Company has a free template you can download.

2. SMART Goals Tool

SMART stands for:

  • Specific – Goals should be very clear and specific rather than vague.
  • Measurable – There should be a way to measure progress towards accomplishing the goal. 
  • Achievable – The goal should be attainable. It should be challenging but possible. 
  • Relevant – The goal should be relevant to what the person wants their life or career to be.
  • Time-bound – Every goal you set should have a target date, providing a deadline to focus on and something to work toward

A life coach using the SMART Goals framework would typically work with a client to define goals that fit all these criteria, then develop a plan of action and support the client in working towards these goals. 

This might include regular check-ins to monitor progress, reassess goals, and make adjustments as necessary.

Learn more about the SMART model in this article.

Woman sitting on a desk writing

3. Big Rocks and Little Rocks Exercise

The Big Rocks and Little Rocks Exercise is based on the metaphor of filling a jar with big rocks (major priorities) and little rocks (less critical tasks).

The idea is to prioritize the big rocks (important tasks) first before fitting in the little rocks (smaller, less important tasks). If you fill the jar with little rocks first, there won’t be space for the big rocks.

Coaches use this to teach clients about prioritization, time management, and the importance of focusing on significant life and career goals before attending to lesser priorities.

4. Expose Your Hidden Time Wasters 

Expose Your Hidden Time Wasters involves a meticulous self-observation and recording of daily activities, aiming to identify and address less obvious, unproductive habits.

Individuals keep a detailed log of their daily routines, which will then be analyzed to pinpoint behaviors that consume more time than realized without contributing to overall well-being.

Through this exercise, coaches can help clients develop personalized strategies and encourage accountability. This can then lead to enhanced productivity and overall life satisfaction. 

5. The Clock Day Exercise

Work-life balance coaches use the Clock Day Exercise to help individuals analyze how they spend their time. It involves tracking all activities in a 24-hour period, including work tasks, personal time, and rest. 

For work-life balance coaches, this exercise is an excellent tool because it provides concrete, empirical data on which to base coaching sessions. 

This helps create more effective, realistic strategies tailored to each client’s specific needs and challenges.

6. Powerful Pondering Questions Tool

Powerful Pondering Questions Tool is a set of thought-provoking questions designed to help clients reflect deeply on their current work-life balance. 

These questions might cover topics like:

  • what brings them joy
  • what causes them stress
  • how they prioritize tasks
  • where they see imbalances in their life

The aim is to encourage self-discovery and provide insights that can guide the coaching process.

7. Not-To-Do List Exercise

Unlike a traditional to-do list, the Not-To-Do List focuses on—you’ve guessed it—what clients shouldn’t be doing if they want a better work-life balance. 

This helpful exercise identifies self-sabotaging behaviors and helps to replace them with more productive and fulfilling ones. 

It’s especially beneficial for clients who want a fresh perspective on goal management, time usage, and overcoming bad habits.

Woman making a not to do list

8. Energy Zappers Coaching Exercise

The Energy Zappers Coaching Exercise, as the name implies, involves identifying factors that drain a client’s energy. These can be tasks, people, habits, or environments that leave them feeling depleted. 

Recognizing these energy zappers allows clients to develop strategies to minimize or eliminate their impact, which can lessen stress and boost their energy throughout the day. 

9. Identify Your Spark Team

This simple exercise focuses on identifying the people in a client’s life who positively influence their energy, motivation, and happiness. 

A ‘Spark Team’ might include supportive family members, friends, mentors, or colleagues. And understanding who these individuals are can help clients seek out and cultivate these positive relationships. 

The exercise is beneficial because it encourages clients to be more intentional about their relationships. 

It highlights the importance of surrounding yourself with positive influences and provides a structured way to think about and improve one’s social support network.

10. Balance & Self-Care Toolkit

The Balance & Self-Care Toolkit is designed to help clients achieve a better life balance and self-care. 

This toolkit includes various tools such as a workbook to help clients learn to say ‘No,’ exercises to assess comfort zones and detox toxic relationships, and worksheets to identify energy zappers and let go of burdens. 

Additionally, it features a self-care check-in and needs review, a self-care quiz, and the Wheel of Life Template with instructions. 

Each tool assists clients in finding calm, set boundaries, and understand their unique self-care needs. 


These work-life balance coaching tools are your go-to in uncovering what clients need to improve their productivity and well-being. 

By utilizing these tools, coaches can guide clients towards more fulfilling and balanced lifestyles, helping them to identify their needs, set healthy boundaries, and prioritize themselves. 

If you’re interested in checking out more coaching resources, you can visit The Coaching Tools Company.

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