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Honeybook vs Quickbooks – Comparison

Last updated on February 8, 2024

You’ve probably heard the saying, “Work smarter, not harder.” For small business owners, this wisdom can be put into practice by incorporating software that automates repetitive back-end tasks. The secret to success lies in optimizing your workflow, and one way to make that happen is through the use of tools such as Honeybooks and Quickbooks. 

While these two tools serve different purposes, they are favored solutions among small business owners and entrepreneurs, including coaches. Since finding the perfect tool depends on your business, objectives, and requirements, we’re here to delve into the Honeybook vs Quickbooks comparison and assist you in making the right decision for your coaching practice.

Disclosure: This article contains affiliate links, and Life Coach Magazine may receive a commission on qualifying purchases at no extra cost to you. We appreciate your support!

Honeybook vs Quickbooks: An Overview

Honeybook is a leading platform that provides a complete suite of business tools for streamlining small business operations. It is mostly used by creative professionals for managing clients, communication, payments, and automating business processes. The interface is modern, intuitive, and easy to set up. Dive into Honeybook and its capabilities with our Honeybook review.

Quickbooks by Intuit is a cloud-based accounting software designed for businesses of all sizes to manage their finances. Notable features include invoicing, expense management, bookkeeping, payroll, and data importing. Quickbooks is great for businesses that operate internationally because it supports foreign currency transactions.

Pricing & Free Trial

Let’s see how much it costs to integrate these tools into your coaching business, and whether they provide free trials to their users.

Pricing Plan

Honeybook’s Starter plan is priced at $16/month when you choose the yearly subscription. This plan includes features like unlimited clients and projects, invoices and payments, proposals and contracts, a calendar, templates, a client portal, and basic reports. For access to additional features, you can upgrade to the Essentials plan at $32/month or the Premium plan at $66/month. Plus, if you use our link or promo code ‘lifecoachmag,’ you can get a 50% discount on your first year.

Quickbooks has several payment options, starting at $30/month. If you choose to purchase the program right away without using the free trial, you get a 50% discount for the first three months. The features that come with the basic plan include essentials such as income and expenses, invoices and payments, tax deductions, sales and sales tax, and cash flow. Higher-tier plans unlock additional features like project profitability, workflow automation, employee expenses, and others. 

Free Trial

Honeybook provides a risk-free trial period of 7 days for any plan of your choice. The best part is that you don’t even need to share your credit card information when signing up.

The Quickbooks trial is quite generous. You can choose a plan and get 30-day free access to Quickbooks Online before the subscription fee kicks in.


Let’s take a closer look at Honeybook’s and Quickbooks’s functionalities and their key features. 

Honeybook Features

  • CRM
  • Scheduling
  • Automation 
  • Communication
  • Client portal
  • Templates
  • Honeybook AI
  • Contracts
  • Invoices
  • Payments
  • Reports
  • Mobile app
  • Integration with Google Calendar, Gmail, iCloud Mail, Yahoo Mail, Outlook Mail, AoI Mail, Zapier, Zoom, Quickbooks, etc.

With Honeybook, you can set up client meetings and sessions with minimal work on your part. Just set your availability, share the link, and Honeybook takes care of scheduling. You can also send personalized confirmation and reminder messages to clients. 

Honeybook’s AI feature can help you improve client communication and boost session booking rates. It leverages AI to create personalized client responses, identify potential clients so you can take timely actions, and generate images for your business documents and marketing materials.

You can also boost productivity with Honeybook’s automation feature. It allows you to customize step-by-step sequences that handle tasks, emails, and more.

Honeybook has an amazing collection of dozens of templates for various purposes. These ready-made documents enable you to create professional materials like welcome packets, feedback forms, contracts, brochures, and questionnaires.

Quickbooks Features

  • Accounting
  • Bookkeeping
  • Payroll
  • Banking
  • Invoicing
  • Payments
  • Time-tracking
  • Reports
  • Integrations with Method: CRM, AutoEntry, Squarespace, Shopify, etc.

Quickbooks ensures that your payment processes are fast and simple. You can create professional invoices and include links for bank transfers and payment gateways so that clients can conveniently find payment links directly in the invoices.

When using Quickbooks, you can access your business finances from anywhere and on any device to stay informed about your business performance. Quickbooks cloud accounting provides real-time financial data, including bank balances, transactions, and reports. It also enables easy collaboration with your accountant, bookkeeper, or team in the cloud.

Quickbooks imports data from various third-party sources and therefore eliminates the need for manual data entry. It supports data imports from applications like Gmail, Google, Outlook, Microsoft Excel, etc.

Honeybook vs Quickbooks – How Are They Different?

To determine the unique characteristics that set apart these two comprehensive tools, let’s review the most significant distinctions.

All-in-One Solution vs Financial Management Solution

The most important difference is the purpose of these two platforms. Honeybook serves as an all-in-one small management software that simplifies project tracking, scheduling, document organization, client communication, and payment management. Quickbooks is, first and foremost, bookkeeping software. It’s robust in accounting and financial management, but it requires additional integrations or tools for other tasks.


Honeybook’s reports focus on business performance, providing data like conversion rates, total invoices sent, and accepted invoices. Quickbooks, on the other hand, shows key financial data in its reports, such as expenses, income, taxes owed, and deductions—but there is no additional information about clients.


Honeybook is a relationship management platform, and as such, it includes client details, scheduling, intake forms, notifications, automated reminders, and other useful features. Quickbooks doesn’t encompass a CRM solution, so the available data is client billing history, paid invoices, and the like.

Customer Support

Honeybook has a 4.8 rating for customer service on Capterra. The rating reflects users’ satisfaction with the service they receive. They mostly describe it as responsive and helpful. You can contact their representatives at any time via email. For billing questions, they are also reachable by phone.

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Quickbooks has a 4.0 rating for customer service on Capterra. While most reviewers say only good things about customer service, some complain about not being able to get a hold of customer support quickly enough. You can connect with a support agent via the help center or phone.

Conclusion – Honeybook or Quickbooks?

To decide which tool suits you better, you first need to answer the big question: what do you need this software for?

Honeybook is a versatile tool that can help you manage every tedious task, from scheduling and follow-ups to creating documents and sending proposals. It is an affordable and easy-to-use platform that can be ideal for businesses such as a coaching practice. 

Our other contender in this comparison doesn’t come with that versatility. Quickbooks is laser-focused on accounting, payroll, payments, and bookkeeping. Even if you do seek software for accounting, we would recommend checking out the more affordable alternative, Freshbooks.

Alternatives to Honeybook and Quickbooks

If Honeybook and Quickbooks don’t meet your criteria, or if you simply want to consider other options, be sure to refer to our list of the best software for life coaches. It includes favored end-to-end software solutions such as Paperbell, CoachVantage, Bonsai, Practice, Simplero, and many others.

We also recommend checking out Honeybook alternatives for a better understanding of how Honeybook stacks up against similar platforms.

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